We pre-book qualified meetings with decision-makers at your next trade show — so every hour on the floor drives real business.
Most B2B exhibitors spend $15,000 to $80,000+ on a booth, travel, and staffing — then walk the floor hoping for good conversations. No system. No pre-set meetings. No guarantee their ideal partners will stop by.
The result? Low-value booth traffic, missed connections, and a trade show ROI that is impossible to measure.
Share your target show, who you want to meet — buyers, distributors, OEM partners, strategic contacts — and your availability.
We pull every exhibitor from the show floor and identify the decision-makers who match your ideal meeting profile using verified data sources.
Our managed outreach campaign reaches your targets with personalized, relevant messaging. Interested prospects book directly into your show calendar.
Before the show opens, you receive a confirmed meeting calendar, pre-meeting briefs on every contact, and a clear plan for every hour on the floor.
Every meeting booked with date, time, contact name, title, company, and why you are meeting.
A short dossier on each contact: company overview, their role, match rationale, and a suggested talking point.
Full transparency: outreach volume, response rates, booking rates, and a list of warm leads who did not book but are worth pursuing on the floor.
A structured template to capture meeting quality, follow-up actions, and ROI indicators after the event.
We launch outreach 4–6 weeks before your show. The sooner you sign on, the more time we have to build your list and run the full sequence.
We extract every exhibitor from the show floor, then enrich the list with verified decision-maker contacts using premium data sources. Every contact is filtered to match your target titles, company types, and meeting criteria.
We track every warm response. You receive a list of interested-but-unbooked companies so you can pursue them on the floor. They are not billed as meetings.
A meeting only counts when the contact holds an approved title, their company is an active exhibitor, they confirm a specific date and time through our booking system, and there is a documented reason the meeting is commercially relevant.
Yes. Each show is a separate campaign with its own target list, outreach sequence, and booking calendar. We can run multiple campaigns simultaneously.
We never run campaigns for two direct competitors at the same show. If a conflict arises, we offer non-overlapping target lists or a full refund.
Pricing is based on your show and meeting goals. Most campaigns deliver 10–15 qualified meetings. Book a strategy call and we will walk you through a custom quote based on your specific show.
We do not guarantee a specific number because results depend on the show, your target profile, and prospect responsiveness. We do guarantee best-effort execution, full transparency on all metrics, and honest reporting.
Book a free strategy call. We will review your upcoming show, discuss your ideal meeting targets, and show you exactly how we would run your campaign.
Or email us directly: joseph@exhibitconnect.co
We'll be in touch within 24 hours to discuss your show strategy.